Santee School District Foundation
Minutes Board Meeting
6:00 pm Monday, September 28, 2009
District Library

Board Officers:

President: Rachael Folsom

Vice President: Vacant

Secretary: Betty Vega

Treasurer: Jim Panknin



1. Welcome and Introductions-
Gabriel Pina, Tom Cole

2. Meeting was called to order by  President- Rachael Folsom, at 6:00PM

3. In attendance:  
  • Rachael Folsom
  • Jim Panknin
  • Pat Shaw
  • Gabriel Pina
  • Tom Cole
  • Joanne Denniston
  • Barbara Ryan
  • Betty Vega
4. Jim moved to approve the minutes from August 24, 2009
Betty seconded the motion and minutes were approved and filed.

5. The Treasurer’s Report was read distributed, discussed and filed.
  • Barbara moved to share the cost of a table for the Santee Chamber Awards Dinner with the district up to $175.00. Betty seconded the motion and it was approved.
  • Jim moved to make a donation to the school district of $20,000 to help support the purchase of wireless technology and laptops for every school. Barbara seconded the motion and it was approved.
  • Rachael made a motion to purchase a flash drive to store Foundation files.
    Betty seconded the motion and it was approved. Rachael will make the purchase and submit a receipt for reimbursement.
  • Rachael reviewed an idea to do Color Me Mine as a fundraiser in November.
    We would send flyers out in Nov. to each school. Parents would take students to Color Me Mine facility, make their product and the Foundation would get a percentage of the cost. Barbara moved to do this project and Joanne seconded the motion. The motion was approved. Rachael will get the flyers printed and turn in a receipt for reimbursement.
6. Foundation Website: Tom Cole (Hotshot Web Design)
  • Tom reviewed the current Foundation Web-site and described improvements that his company could do to make the web site more efficient, more visible and user friendly.
  • Rachael moved to enter into a service contract with Hotshot Web Design.
    for $300.00 per year and $35.00 per month or $100.00 per quarter. Barbara seconded the motion and the motion was approved. This service contract includes obtaining all necessary SSL certificates, secure sockets setup and dedicated IP. Tom will install a payment module so that we can accept donations and payments through the web site. He will also keep the web site updated in a timely manner with current Foundation activities and pictures of Art Attack projects.
    A copy of the contract is on file.
7. Art Show Discussion
  • Son Rise Church does not charge to use their facility.  There is plenty of
    room to display student artwork, have vendors and adequate space for parking.
    We will review the district calendar and the community calendar including sports events to determine a night in March to hold the Art Show.
    We need a committee and it was suggested to ask Ted Hooks to be the chairperson.
8. Arts Attack Update
  • Ted Hooks is overseeing the Arts Attack Program and schools work with him to order materials from Office Max. We need to communicate to the schools the amount that we are providing to support this program so that schools don’t feel that they have to fund raise to support the supply needs.
9. Pavers
  • Pavers were ordered in August and they should be installed this fall.
  • We will continue to promote the purchase of the pavers at open houses, through school newsletters, at Foundation events, in our brochure and on our web site.
10. Foundation Brochure
  • The Foundation Brochure was discussed and edited. We will continue to
    gather input and revisions before submitting it to Arli for final production of a master, which we will have printed. The brochure will be printed on a legal size paper folded into 8 sections covering activities of the Foundation, purpose and membership application.
11. Foundation Brochure
  • We will use the Brochures in a membership drive with January as a target.
12. Round Table Discussion:
  • Mini grants are due Oct. 16. Rachael will gather a committee to read the
    Mini grants and the money will be distributed to each school in November.
  • Pat Shaw reviewed the District’s priorities concerning Technology.
  • Pencil pouches were discussed. We need to decide when to distribute them.
Adjournment 8:05 p.m.: Next Meeting October 26,2009 6:00 pm. District Library
 

Administration and Additional Information